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Partial Planning & Day of Wedding Coordinator

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A “day-of” coordinator is for brides and grooms who want to do most of the planning themselves. But when their wedding day arrives, they need a professional on-site to ensure all those many, many details culminate into the perfect day.

 

“Partial Planning” is designed for the independent bride who prefers to be hands-on with her vendors and decision making. We are here to assist you with questions and recommendations for the vision you have for your wedding, but do not book on your behalf.

 

You might think a family member or friend can take on this task, but that can be challenging and often creates stress for you and your helpers. A day-of coordinator is on-site to manage your vendors, cue important moments during your ceremony, and then remains on-hand to direct guests and ensure your timeline appears seamless. 

 

All the little details that you have planned will now be in good hands with your "day-of" wedding coordinator from Dragonfly Services.  You can confidently hand your vision over to a professional so you can enjoy every moment of your perfect day. 

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Day-of Coordination Services

 Pre-Wedding:

  • Highlight priorities and goals for celebration

  • Budget Advisement

  • Review preferences for decisions made

  • Support overall vision for the celebration

  • Assist with creation of timeline

  • Recommend vendors

  • Confirm vendor responsibilities and services to be provided

  • Review timeline for wedding day

  • Rental order review and supervision

  • Review and update all wedding details with couple

  • Assist with ceremony rehearsal direction

  • Review all detailed forms including ceremony details, wedding party names, etc.

  • Final vendor confirmations and timeline review

  • Verify focus areas for set up

  • Discuss Wendy's Signature Moment for the couple

  

 Week of:

  • Work closely with all vendors

  • Review timeline with photographer and details for photos

  • Confirm timeline, and significant songs with DJ and MC

  • Recheck all arrival times, specific needs, set up and breakdown

  • Ensure all vendors have updated timeline with pertinent details including arrival and departure times

  • Carry out Rehearsal in conjunction with Officiant

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 Day Of Wedding:

  • On site Point of Contact for all vendors, wedding party, and family

  • Coordinate set up for ceremony and reception sites

  • Keep wedding party on task throughout the day

  • Coordinate and communicate with vendors throughout the event to ensure reception flows smoothly

  • Ensure everything is correctly set up according to the couples vision

  • Cue all formalities including introductions, toasts, formal dances, cake cutting, and signature moment

  • Coordinate arrival and departure of transportation to and from venue

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 Post-Reception:

  • Distribute all final vendor payments and gratuities

  • Ensure marriage license has been signed and officiant has next step details

  • Deliver gifts and cards with designated family member

  • Confirm with appropriate vendors for breakdown and rentals 

  • Organize all personal items for family to pick up the following day

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Pricing

Day-of Coordination -  $4,300

  • All Pre-Wedding services 

  • Two Coordinators

  • All Week of services

  • Up to 14 hours Day of Wedding services

  • All Post-Reception services

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Additional Coordination - $2,000

  • Additional hours of Pre-Wedding coordination. This "Partial Planning" extension includes; travel and guidance for site visits & tastings, assistance in rental & vendor selection, save the date & invitation drafting and timing assistance, local coordination. Perfect for couples planning a destination wedding from far away

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Micro Wedding Package - Starting at $1,800

  • Includes up to 6 hours of Pre-Wedding services

  • One "Lead" Coordinator

  • This package is designed for weddings under 30 guests.

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Rehearsal Dinner - $1,000

  • Includes up to 6 hours of coordination*

  • Most Rehearsal Dinners, hosting more than 30 guests, will require this service.

  • 150+ guests will require a second coordinator, +$300

 

Post-Wedding Brunch - $500

  • Includes up to 6 hours of coordination*

  • Most brunch events, hosting more than 30 guests, will require this service.

  • 100+ guests will require a second coordinator, +$300

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*Additional services per hour will be billed at the contracted rate of $100.

 

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"Wendy made sure that our day was flawless and with her there, it really took away all stress and allowed me to enjoy my day.  She is so pleasant to work with and has a great way of communicating with guests to ensure that everyone is still having a blast in a safe way.  I honestly don't know how the day would have gone without her. Highly recommend her services...it's beyond worth it to have her there." - Karissa (Texas) 

Tricia Jamiol Photography

Contract Policy

A non-refundable "Date Hold" retainer of $2,000 is due with your signed contract.  The remaining balance of the contract is due 30 days after the signed contract & Date Hold Deposit have been received.

 

Dragonfly Services accepts Visa, MasterCard, AmEx, Zelle, cash, or personal checks made out to Dragonfly Services. 

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*A 3.5% convenience fee will be charged if paying by credit card.

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